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Potential applicants will be able to find below answers to some of the questions frequently addressed to the JTS concerning the first calls for proposals for ordinary project. While JTS do their utmost to avoid any errors or omissions, the answers given below are for general guidance, and are not to be considered as legally binding. For this reason the reader is encouraged to consult the source documents when these are referred to.

7. HOW TO FILL IN THE APPLICATION FORM AND ITS ANNEXES

Question 7.1. In the Project Submission Receipt it is asked to Lead Applicants to declare whether to authorize or not the access to any information reported in the Project proposal. What does this exactly mean?

As required by Article 22 to Article 28 of Italian Law No. 241/1990, any person, included who is entitled to ward the general interests, with direct, current and concrete interests connected with the Project or to any document related to, may require to access to the Project proposal or to any of document related to this proposal or to the procedure of evaluation and selection of projects proposals.
Although and out of case of proceedings needs, it is not allowed to access to such documents when the right of access is excised with the aim to control the Administration activities in a general meaning and when the disclosure of a reserved or confident information or commercial secrets of any of Project partner or of any internal document of the Administration responsible for the evaluation and selection procedure, may breach any personal right or law disposal.
The access of acts shall be complied with the disposals of Abruzzo Regional Law No. 1/2000, whose English text is published on Programme website. A proper form for accessing might be required by email to the JTS.
It is important that by filling in the "Project submission Receipt", required to apply to the relevant Call for Proposals, the Lead Applicant specifies if it authorizes or not the Programme Managing Authority, as responsible of procedure, to disclose to any person entitled to access to the Project file and documents related to.
In case any specification hadn't been provided by the Lead Applicant, the disclosure may be allowed by the Managing Authority under its discretion, in compliance with the European and Italian national rules.

Question 7.2. One of the Project partners is making an economic activity into the project and thus, according to the Programme rules, it has to declare that it is acting "under the de minimis regime" into the Project. Where shall this declaration be made?

The project partners have to declare if they act in the project as undertakings or not, filling in the "de minimis" and legal status Declaration form as well as answering accordingly YES or NO in the box of the de minimis condition in the section of the AF where the description of the Beneficiary shall be done.
It is important that the option indicated in the AF is coherent with what declared in the "de minimis" and legal status Declaration.

Question 7.3. How can the whole structure of the Application Form be seen? Is the Application form available in a word/excel format?

At development project stage, only the Lead Beneficiary (LB) is able to manage the Application form on line registering into the Management and Information System (M.I.S.) and filling in it, since it has the final responsibility to draft and submit the full project proposal.
However all the partners should participate in developing the Application form content. The project should be the results of the combination of the needs and the contributions of all the partners which should agree on the objectives, results, work plan and give to the LB their personal details. A word/excel model of the Application form is not available. However all partners can know the predefined lengths of each box of the Application form in different ways:

  • from the MIS, next to each box the number of available maximum characters is indicated;
  • from the Guidelines for submission of the project proposals through the MIS, pictures show the boxes present in the Application form and the maximum available spaces for every box.

This been said, the LB may prepare a file word based on the Application form in order to involve the partners in shaping the project proposal content, having tracks of the changes, sharing the content, passing the file at different stages of project development. Finally, the Lead Beneficiary will copy and paste the agreed text in the Application form on line, checking the respect of the limit maximum character allowed for each box.

Question 7.4. How is it possible to change the periods listed in the table 5.4 of the section Budget of the Application form "Total spending forecast per WP and per period"?

First of all, as indicated on page 31 in the Guidelines for the submission of project proposals through the MIS, the periods indicated in table 5.6 'spending forecast per WP and per period' are dynamic and depend on the starting and ending date of your project proposal. This means that after inserting the start and end date of the project in section Details, the spending forecast periods in table 5.6 are generated automatically. If the start and end date of the project proposal are modified later, the spending forecast periods will be automatically updated. Lead Applicant should be aware that such changes imply to have a revision of the amount inserted. For example if the initial start-end dates of project are 02 /2013-01/2015, the related periods in table 5.4 will be

01/02/2013 - 30/04/2013, 01/05/2013 - 30/06/2013, 01/07/2013 - 31/10/2013, 01/11/2013 - 31/01/2014, 01/02/2014 - 30/04/2014, 01/05/2014 - 30/06/2014, 01/07/2014 - 31/10/2014, 01/11/2014 - 31/01/2015.

If you modify the length of the project in 10 /2012 - 08/2014, the periods will be updated as following:

01/07/2012 - 31/10/2012, 01/11/2012 - 31/01/2013, 01/02/2013 - 30/04/2013, 01/05/2013 - 30/06/2013, 01/07/2013 - 31/10/2013, 01/11/2013 - 31/01/2014, 01/02/2014 - 30/04/2014, 01/05/2014 - 30/06/2014, 01/07/2014 - 31/10/2014.

Two new initial spending forecast periods were added and the previous last period was deleted. Thus the budget to be inserted in this table must be revised accordingly the new spending forecasts.

Question 7.5. When should the WP0 end? I have problem in inserting the end date of the WP0, a warning message appears?

For technical reason, the end date of the WP0 is linked to the starting and end date of the project inserted in the 1.7 section of Detail and not to the Calls closing date. Thus in the MIS the end date of WP0 should be the same date of the project starts.
This been said, eligibility rules on preparation costs inserted in WP0 do not change. For more information on eligibility see paragraph 4.4.5.3 of the Applicants' Manual and section 4 of this FAQ.
We even remind that the starting and ending date of all the other WPs should be between the start and end date of the project.

ACCESS TO THE M.I.S.

Dear users, we inform you that, due to an improvement to the network infrastructure, in order to have access to the M.I.S. we will have to replace the link  https://sso.adriaticipacbc.org/gestionale  with   https://sso.adriaticipacbc.eu/gestionale