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Potential applicants will be able to find below answers to some of the questions frequently addressed to the JTS concerning the first calls for proposals for ordinary project. While JTS do their utmost to avoid any errors or omissions, the answers given below are for general guidance, and are not to be considered as legally binding. For this reason the reader is encouraged to consult the source documents when these are referred to.

2. THE CROSS-BORDER PARTNERSHIP

Question 2.1. How many partners have to be involved in a project? Is there a minimum and/or a maximum number?

The minimum partnership for an IPA Adriatic CBC project must involve at least:

  • 1 Beneficiary from one EU Member State (eligible territories of Greece, Italy and Slovenia)
  • AND 1 Beneficiary from one Candidate or Potential Candidate Countries (eligible territories of Albania, Croatia, Bosnia and Herzegovina, Montenegro, Serbia).

It is not allowed to have a partnership composed of either only partners from Member States or only from (potential) Candidate Countries.
A maximum partnership has not been established, but all projects needs to consider the geographical balance in a larger partnership. It must be highlighted that a high number of partners may have implication on the efficiency of project implementation particularly on terms of reporting and financial management. In order to optimize the project management, it is recommended to build a partnership with no more than 15 Beneficiaries (included the Lead Beneficiary).
However, an involvement of partners from several Participating Countries is highly recommended, even if Applicants should keep into consideration that high number of partners from more participating Countries does not guarantee the submission of a good project proposal. It is significant to prepare a good project to show the real relation between the specific nature of the project objectives and the nature of partners. It is even important that the right players are involved in the partnership, thus those organizations which can give a contribution relating to the aims and the expected results of the project and have benefit from them so that the project is effectively implemented and able to meet the set objectives.

Question 2.2. What is the minimum number of Countries that should be represented in the partnership?

The minimum number of Countries that should be involved in a partnership is one Member State together with one Candidate Country or Potential Candidate Country. It is highlighted that during the quality assessment of project proposals the assessors will check "Cross-border character of intervention" and will give the following scores: 1 point for 2 Countries involved; 2 points from 3 to 4 Countries; 3 points from 5 to 6 Countries, 4 points to 7 Countries, 5 point to 8 Countries.

Question 2.3. Are there any restrictions on certain partnership?

Partnership from only territories covered by other CBC programmes financed with EU funds (i.e. IPA CBC Programme Slovenia and Croatia; IPA CBC Programme Greece and Albania) are not allowed. Therefore partnerships with the involvement of only the regions listed below are not eligible:

  • the Obalno - Kraška region (Slovenia) and the Istarska županija and/or the Primorsko-goranska županija (Croatia).
  • the Thesprotia and/or the Corfu prefectures (Greece) and the Vlore region (districts of Vlore and Saranda) (Albania).

In order to be considered eligible under the IPA Adriatic CBC Programme, a project with the above-mentioned partnership must involve also at least a Beneficiary either from another eligible Member State or another Candidate or Potential Candidate Country.

Question 2.4. What does Serbia participation under a phasing out condition imply?

Since the independence of Montenegro, Serbia is not anymore geographically eligible to the Adriatic Cross-border Cooperation Programme. However, building on the previous experience of the successful participation of Serbia and Montenegro in the Adriatic New Neighbourhood Programme INTERREG/CARDS/PHARE, a phasing out participation of Serbia in the IPA Adriatic CBC Programme has been foreseen, but limited to joint projects in the field of institutional cooperation (between universities, research centres, hospitals, some Ministries and cultural institutions, museums, theatres, etc.).
This means that the participation of Serbian Beneficiaries (both as Lead Beneficiary or Beneficiary) is open to all cross-border initiatives and to all kind of actions and activities concerning the institutional cooperation in the specific areas for each relevant Priority as indicated in the following list:

  • Priority 1: Science and Research, Health, Environment, Education, Tourism, Culture, Social Cohesion, Education, Economy and Regional Development, Governance and Public Administration, Sport;
  • Priority 2: Culture, Science and Research, Environment, Tourism, Governance and Public Administration;
  • Priority 3: Science and Research, Environment, Economy and Regional Development, Governance and Public Administration.

In case Serbian Final Beneficiaries' participation does not cover at least one of the above mentioned sectors for the concerned Priority, the JMC will reserve the right to reject the whole project, or to require the exclusion of the Serbian Beneficiary from the project partnership.
In case of Serbian Lead Beneficiary, if its participation does not cover at least one of the above mentioned sectors for the concerned Priority, the whole project will be rejected.
Additionally, the phasing out condition implies that the expenditures of Serbian Beneficiaries must be incurred and actually paid at the latest until 31st December 2015.
Finally, Serbian private organizations having an industrial or commercial character (SME) ARE NOT eligible either as Lead Beneficiary or as Beneficiary under the second Calls for Ordinary Project proposals since their participation could not be considered for the aim of "institutional cooperation".

Question 2.5. Can partners located outside the Programme eligible area participate in project proposals submitted under these Calls for proposals?

As general rule, Final Beneficiaries must be national of (and thus have their registered office located in) one of the Programme Participating Countries.
Therefore, Final Beneficiaries who are established (are national of) in any Country other than the Programme participating countries CANNOT participate in the second Calls for Ordinary projects proposals.
On the other side, Final Beneficiaries whose registered office is located outside the Programme eligible area but within one of the Programme Participating Countries are eligible and can participate to projects financed under the second Calls for Ordinary projects proposals, but (some of) their expenditure may not be eligible. In such case, the following situations may occur:

  1. the Final Beneficiary has a branch office, with at least one year of operation, located in the Programme eligible area;
  2. the Final Beneficiary has a branch office, with less than one year of operation, located in the Programme eligible area;
  3. the Final Beneficiary has no branch office located in the Programme eligible area.
Case (a): these Final Beneficiaries are considered as located in the eligible area and all their expenditures (incurred in the Programme eligible area according to the Programme general rule) are eligible. Cases (b) and (c): these Final Beneficiaries are considered located OUTSIDE the Programme eligible area and thus their expenditures will be considered incurred outside the eligible area too (with the exception of those located in the eligible area according to the Programme general rule). In case the expenditure planned by those Final Beneficiaries are necessary to achieve the project objectives, such Final Beneficiaries will be considered as partners located in the Programme eligible area and all their expenditures are eligible; otherwise, all the expenditures that are planned to be incurred outside the Programme eligible area (according to the Programme general rule) could not be considered eligible.
When a Final Beneficiary is located outside the Programme eligible area, its participation to the proposals will be subject to a specific assessment in order to evaluate whether its participation into the project (and therefore its expenditure) is necessary for the project to achieve its objectives. Circumstances under which a Final Beneficiary is necessary for the project objectives may be:

  • the specific expertise of a certain Beneficiary from outside the eligible area is deemed crucial for the project and the expertise cannot be found in the Programme area;
  • the cooperation of a certain Beneficiary from outside the eligible area adds value to the project and the benefit accrues within the Programme area;
  • the project would not be able to fulfill its objectives without participation of the Beneficiary from outside the eligible area (due f.i. to the fact that these external partner is competent in its scope of action for certain parts of the eligible area, as territorial administrations like Regions or Ministries);
  • the participation of the partner enhances the results of the project in a clear and easily justified way.
The need of participation of such Final Beneficiary/ies located outside the Programme eligible area shall be carefully highlighted in the Beneficiary description of the Application Form.
Refer to the paragraph "Location of activities" of the Applicants' Manual (§ 4.4.5.3.) for additional information.

Question 2.6. How can I find partners?

You can look for partners or projects through different means:

  • the partners search database of the Programme website, where you can consult projects which are searching partners already uploaded;
  • the partners search format of the Programme website, where you can upload your project proposal in order to find partners;
  • the Info Points of each participating Country
  • the IPA Adriatic CBC Programme Joint Technical Secretariat;
  • other programmes data bases in the relating cooperation area.

ACCESS TO THE M.I.S.

Dear users, we inform you that, due to an improvement to the network infrastructure, in order to have access to the M.I.S. we will have to replace the link  https://sso.adriaticipacbc.org/gestionale  with   https://sso.adriaticipacbc.eu/gestionale